External OneDrive File Sharing

We’re enabling one of the most requested features for Office 365.

ODFBUntil now, OneDrive file sharing to external accounts has been disabled. In our ongoing effort to support your academic and business needs, ITS is happy to announce that you can now share your OneDrive files with anybody.

Sounds great! How do I do I get started?

1. Log into Office 365 and click on Apps Launcher and click on OneDrive. (It’s a blue button in the upper left that looks like a waffle.)

image of Microsoft

2. Right click on the document you plan to share and choose Share.

3. Click on drop down option “Only people in Widener…” in pop up window.

4. Click on Anyone (you will see a check mark) to share the file outside of Widener University accounts.

a. Note that Allow editing is checked by default; if you do not want to allow editing, uncheck this box.

b. Also, there is an option to enter an expiration date for the link to expire. We recommend entering a date.

c. Click Apply when finished with Link Settings.

5. Enter the recipient’s full email address then click below to choose that email.

a. For multiple users, enter each email address and click on the email below it.

b. When all of your recipient emails have been entered, you can enter an optional message.

c. Other options include clicking on Copy Link, which will create a link to copy into an email, etc., to send to recipients.

d. Clicking on Outlook will open a sharable link in an email (in a pop-up window), addressed to the recipient emails you entered earlier. This is a great option for when you need to attach additional files to the email, insert a signature, etc.

6. Click Send to send link to recipients.

a. You will get a pop-up stating a link to your files have been sent. You can click the Copy button to copy and paste the link if needed.


b. Each recipient will receive an email supplying a link to the file and an optional message if entered.

c. If you granted the recipient edit access, they will be shown as a Guest Contributor in the document when editing.

 

To remove a share

a. Right click on the file and click on Details.
b. Click Manage access (in blue letters)
c. To stop sharing this file:
i. Click on the x to the right of the specific link to end share.
ii. To stop all sharing of this file, click Stop sharing (under Manage Access).
d. Click Stop sharing button to confirm.
e. Click X at top right to close Manage access window.
f. Under Has Access, you should see updated icons.
g. Click at top right to close Details window.
h. At far right of file, you should see “Only you” if you removed all sharing.

If you have any questions, please contact the HelpDesk or submit at ticket at quickticket.widener.edu